Specialist|

THE AMERICAN INSTITUTE OF ARCHITECTS, EAST BAY CHAPTER
EXECUTIVE DIRECTOR
OAKLAND, CALIFORNIA

CHAPTER BACKGROUND:
AIA East Bay is a local chapter of The American Institute of Architects that serves architects and the
public in the four northern California counties of Alameda, Contra Costa, Napa and Solano. The
chapter has been in existence since 1947 and has grown from a group of 30 Charter Members to a
current membership of almost 800. Our membership includes architects, design professionals,
licensure candidates, and students. Allied professionals such as contractors, vendors, engineers,
specifiers, and business consultants are also important members of our chapter.
The purpose of the organization is to further the art and science of architecture.
AIA East Bay is located in the heart of Downtown Oakland in the Elihu Harris State Office Building.
The office provides the AIA member community a central space for member services, events,
committee meetings and other programs. The AIA-EB has an operating budget of about $350,000,
which comes primarily from member dues and chapter programs.

The leadership has established the following guiding principles for the chapter and the Executive
Director:

Membership:
● Establish firm membership participation and increased use of the facilities and programs
● Increase chapter membership in individual and allied categories
● Increase involvement of the firms in chapter activities
Public Affairs:
● Integrate chapter activities into the surrounding communities, including engagement with the
design community at large, government agencies and other promoters of architectural
services
● Increase media coverage of chapter and member activities, including press releases of
important topics and projects in the AIA-EB community
● Engage with social media and community about upcoming public events to increase visibility
and participation
● Stay informed about topics related to architecture and affecting the membership
● Collaborate with other industry and community partners, such as other AIA local chapters,
AIA-California Council, SPUR, etc.

Management:
● Incorporate current technology into the chapter office and member services and delivery
● Work with staff and executive committee on chapter needs and future plans
● Manage current staff including one full time communications assistant, and occasional
part-time administrative staff; ED should also present staffing proposed staffing changes to
the Board
● Maintain and promote the job board as a go-to source for staffing
Non-dues Revenue & Events:
● Increase corporate and member sponsorships for chapter events
● Increase the visibility of non-dues revenue received from chapter activities
● Create new opportunities for non-dues revenue
● Maintain and increase participation in current chapter events including the Joint Lecture with
UC Berkeley’s CED, Architecture Camp with the First Fam Foundation, Home Tours, Design
Awards, and the Member Year End Meeting and Party

POSITION DESCRIPTION:
The Executive Director (ED) serves as the chief executive officer, recommends and participates in
the formulation of new policies and makes decisions within existing policies as approved by the
Board of Directors. The ED plans, organizes, directs, and coordinates other staff, programs and
activities of The American Institute of Architects, East Bay Chapter to ensure that its goals and
objectives are being achieved and member needs are being satisfied. The ED establishes and
maintains both internal and external relationships. Further, through effective management,
leadership, planning, and programming, the ED achieves economical and productive performance
and constructive growth of the association.

POSITION REQUIREMENTS:
Education:
Four (4) year degree in Business Administration, Non-Profit Administration, Management, or a
related discipline. Equivalent work experience will be considered.

Relevant Work Experience:
1. Administrative: The ED must have experience and demonstrated competence in the
management and administration of organizations of similar size and/or scope; experience in
organizational planning, financial management, and overseeing personnel; experience
working in non-profit management and 503(c)(3) tax structure.

2. Communication/Leadership: The ED must have excellent communications and leadership
skills, the ability to motivate volunteers and staff, proven skills in delegation and leadership.
The ED must be able to communicate clearly both as a speaker and as a writer.

3. Knowledge of the Profession, the Design and Construction Industry and the AIA: The ED
must have particular empathy for the profession of architecture. Knowledge of the design
and construction industry is an important asset, as is sensitivity to, and a strong interest in,
architecture and its role in society and the environment. Architecture or Design-related
professional experience preferred, but not required.

4. Planning: The ED should understand current and emerging organizational issues, and take
ideas from the conceptual stages to completion.

5. Governmental Relations: The ED must have a working knowledge of East Bay Counties
(Alameda, Contra Costa, Napa & Solano Counties) and City Governments. Experience
working with East Bay agencies is highly desirable. The ED may be called upon to personally
represent the Chapter at meetings of East Bay government agencies, or arrange for
members of the chapter to attend and participate in such meetings. The ED will routinely
monitor the agenda and the issues being considered by East Bay government agencies to
ensure that the chapter is represented on topics pertinent to the architectural profession and
as prioritized by the Board of Directors.

6. Communications/Public Affairs: The ED must have a working knowledge of the media,
public relations, social media outlets and public entities and ideally has contacts with media
organizations. Strong skills in electronic communication, social media savvy and current
technology are essential.

7. Public and Community Outreach: As the Chief Executive, the ED engages in considerable
community outreach. The ED routinely represents the Chapter at community meetings, and
keeps the community informed of chapter programs and activities.

POSITION RELATIONSHIPS:
Membership: The ED establishes and maintains a close working relationship with the members of
the AIA East Bay Chapter. The position also works closely with other members of the Council of
Architectural Component Executives (CACE), volunteer members at the California state level, in
other states, and at the national level.

Governing Structure: As the chief executive officer, the ED interacts with the Board of Directors on a
regular basis, and works at the general direction of the Board of Directors.
Consultants/Vendors: The ED works routinely with vendors as sponsors of East Bay programs and
activities, and may occasionally work with consultants on an as-needed basis.
Public: The position often responds to written and verbal inquiries regarding the profession and the
AIA East Bay Chapter; acts as a spokesperson for the AIA East Bay Chapter; and frequently gives
presentations to civic organizations on AIA East Bay Chapter programs and activities.
Media: The ED frequently responds to questions and inquiries from the media regarding the AIA
East Bay Chapter, its programs, its members, and East Bay architectural issues.

Related Organizations:
AIA Components: The ED establishes and maintains relationships with officers and staff at National
AIA, the AIACC, and other California components. The ED is an ex-officio member of the Council of
Architectural Component Executives (CACE), which is comprised of the chief staff executives of all
the AIA components in the nation. As a member, the ED represents the AIA East Bay Chapter.
Allied Organizations: The ED establishes and maintains coalitions and relationships with allied
members and organizations, including the contractors, engineers, building officials, and other public
and private groups concerned with the design and construction industry and the environment.
Association Staff: The ED is responsible for the employment, direction and management of any AIA
East Bay Chapter staff and consultants.

POSITION RESPONSIBILITIES AND AUTHORITY:
Policy Formulation: The ED significantly participates in the deliberation and development of AIA
East Bay Chapter policy. The ED routinely recommends procedures and policies to the Board of
Directors, and the AIA East Bay Chapter.

Planning: The ED keeps the governing structure informed on issues of immediate and future
concern to the members and assists in the planning of programs and activities in response.
Decision Authority: As it concerns the execution of adopted policy, the ED has authority for making
independent decisions aligned with the goals and mission of the AIA-EB, and has discretion
concerning AIA East Bay Chapter staff. As it concerns the transaction of business matters, the ED
may perform certain duties delegated by the Board of Directors, the Treasurer and the Secretary.
The ED will review budgetary and staffing matters with the Board of Directors.
Budgetary: The ED participates with the Treasurer in the preparation of the program plan and
budget for the following year. The ED is responsible for ensuring that the AIA East Bay Chapter
assets are safeguarded, financial reports and statements are prepared for the Board of Directors,
and works with the Treasurer in monitoring expenditures and investing AIA East Bay Chapter funds.
Supervisory Responsibilities: Supervises and directs an office administrator and occasional interns
and part-time staff as needed.

OTHER CHARACTERISTICS:
Supervision Received: The ED should be self-motivated. Supervision is indirect by the Board and
will be primarily related to the evaluation of results of carrying out the Board’s policies.
Travel: Occasional day and overnight travel is required.
Evenings and Special Events : Attendance at various evening programs and Special Events is
required.

SALARY AND BENEFITS:
Salary DOE
Health Benefits
Retirement plan

AIA California
AIA California
Celebrating over 75 years of service, the AIA California actively promotes the value of design and advocates for the architectural profession. AIA CA is an association of 11,000 dedicated and passionate members who share a commitment to design excellence and livability in California’s natural and built environments.

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